Annual General Meeting Notice
MWG | August 3, 2010 5:00 amANNUAL GENERAL MEETING NOTICE
Notice is hereby given of, and you are cordially invited to, the Annual General Meeting (AGM) of the Majura Women’s Group Wednesday 1st September 2010, 10:00am at the Downer Community Centre, Frencham Place, Downer
This is an essential part of our existence as a self-run community group. Come along and hear about the group’s activities and direction. Help to shape its future by getting involved and electing a new Committee. All are welcome.
For more information please contact us at a session or via majurawomensgroup@gmail.com
Agenda for the AGM
1. Present
2. Apologies
3. Minutes of the previous AGM
4. Business arising from previous minutes
5. President’s report
6. Treasurer’s report
7. Election of members of the new Committee
The AGM will be followed by a delicious morning tea – ladies, please bring a plate 
About the Committee Roles
MWG is run entirely by volunteer committee members, primarily the other women you see at the group each week. We do not expect committee members to have any previous experience or particular skills. None of the roles are particularly taxing of time although it is expected that committee members can attend most (though not all0 of the meeting held during the year. The times and dates of these are decided by the sitting committee. There are four specific positions identified in the constitution:
- President – co-ordinates the group’s activities;
- Vice-President – assists the President;
- Secretary – keeps minutes of meetings and elections; and
- Treasurer – collects all money, makes payments authorized by the group and keeps accounts.
The group cannot legally function without these four positions being occupied. The other jobs (minimum of 3 maximum of 6) undertaken by the committee members are
- Grants Coordinator – applies for the funds which enable the group to operate;
- Program Coordinator – facilitates us choosing what we’d like to include in the next term’s program and then organises people to come and run those sessions;
- Communication Coordinator – updates website; sets deadlines for the next edition of the newsletter, edits contributions, and compiles the newsletter;
- Backyard Project Coordinator – monitors the progress of the project and liaises between the artists and the committee about the project.
